Who is this Privacy Policy intended for?

This Policy is addressed to the following categories of data subjects
concerned:  

• our prospects and customers ;
• visitors to our website;
• any person who contacts us;

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What are the purposes for processing your personal data?

This Privacy Policy applies only to "personal data" as defined in the GDPR, excluding statistical results provided in the form of aggregated and anonymized data by us. "Personal data" refers to data relating to an identified or identifiable person, whether directly or indirectly, and (i) that you provide to us, (ii) that we assign to you to enable you to use our services, or (iii) that is generated by your use of our services or your activity on our website.

 
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If you are a prospect

We process the following data:

• Your personal identification data (name, first name).
• Your contact information (email, telephone).
• Your professional identification data (company).

This data allows us to contact you when you have provided your contact information to obtain a quote or additional information about our services. It also allows us to send you targeted advertisements or information about our activities and/or products (newsletters). We have a legitimate interest in promoting our services to individuals who have contacted us, shown an interest in our activities, or are prospects. The sending of advertisements or newsletters by email or SMS is done by us only with the prior consent of the person concerned (opt-in).

If you are a customer

We process:

• Your personal identification data (name, first name, preferred language).
• Your contact information (email, telephone).
• Your professional identification data (company, position).
• Your billing data (postal address, country, telephone, payment method).

We use the aforementioned data for the following purposes:

• To conclude and execute the contract you have entered into or wish to enter into for the acquisition or sale of Claims.
• To send you targeted advertisements to promote our services (soft opt-in).
  

If you are a visitor to our website

When you visit our website, we collect certain information about your browser, IP address, etc., in order to make your use of our website as efficient and comfortable as possible, and to protect our IT systems from attacks and other illegal activities. This data is collected through cookies (see the Cookie Policy). These data are also used by the analytical tools we use for online marketing purposes.

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How long are your data retained?

We retain your personal data for the duration necessary to conclude the contract, perform the contract, or follow up on our contractual relationship. We delete your personal data as soon as the purpose for which we collected and processed it ceases to exist, within the following time frames:

1. Without prejudice to the above, data processed in the context of the execution of a (future) contract is actively retained for the duration necessary for the execution of the contract or the follow-up of our contractual relationship and will then be archived for the legal duration of the prescription period for contractual actions of 10 years, before being definitively deleted upon expiry of the prescription.
2. Without prejudice to the above, prospect data processed in the context of pre-contractual measures without leading to the conclusion of a contract is retained and will be erased after 2 years if no commercial action has been taken by the prospect within this period.
3. The information collected during your visit to our website will be deleted in accordance with the Cookie Policy.

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To whom can your data be transferred?

Your personal data may be transferred to our suppliers, subcontractors, and professional service providers who provide services including data processing on our behalf. These parties can only process your personal data to fulfill their mission and within the limits of our instructions.When our suppliers and subcontractors are located in countries outside the European Economic Area, we ensure that appropriate precautions and security measures are in place to guarantee the security and confidentiality of your personal data. We will particularly ensure the following guarantees:

• The country to which personal data is transferred has received an adequacy decision from the European Commission under Article 45 of the GDPR, and the transfer falls within the scope of said adequacy decision.
• The recipient of personal data has entered into a contract with us that contains the standard contractual clauses for the protection of personal data adopted by the European Commission under Article 47 of the GDPR.
• We may transfer your personal data to public authorities or other third parties when required by law, especially in the context of combating money laundering. Outside of these cases, we do not disclose any personal data, pseudonymized or not, to third parties.

We may transfer your personal data to public authorities or other third parties when required by law, especially in the context of combating money laundering. Outside of these cases, we do not disclose any personal data, pseudonymized or not, to third parties.

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What security measures have we implemented?

To protect your personal data against loss, destruction, unauthorized access, or unauthorized manipulation, we have implemented both technical and organizational security measures.This means that our computer system is equipped with backup systems, filtering, and firewalls in accordance with relevant industry security standards. Additionally, our employees have been made aware of the risks related to data breaches and have been trained to handle your personal data properly. Access to your personal data is only granted to authorized personnel within the scope of their duties.

At Wequity, we assure you that Google Workspace APIs are not used to develop, improve, or train generalized AI or ML models. This commitment guarantees the confidentiality and security of our users' data.

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What are your rights regarding the processing of your personal data?

The GDPR grants you the following rights, which you can exercise by sending an email to privacy@wequity.app

‍Right of access: Where permitted by law, you have the right to request whether we process your personal data and what personal data concerning you is being processed. When you are a client, the member area of the ESG Reporting Platforms and Media Screening ESG allows you to have access to a large part of all the personal data processed by our services. In any case, in the event of a specific request, we will only comply with a possible access request if we can identify you with certainty based on the information in our possession. Any request for access to your data must be accompanied by a copy of your identity card. We have 30 days to respond to your request, and this period begins only once we have all the required information to satisfy your request.

Right to rectification: You can ask us to rectify and/or complete your inaccurate or incomplete personal data. When you are a client, the member area of the ESG Reporting Platforms and Media Screening ESG already allows you to rectify and/or complete certain of your personal data.

Right to erasure: Without prejudice to the legal retention periods defined in Article 5, you can ask us to erase your personal data, especially when they are no longer necessary for the purposes for which they were collected or processed, or if you have revoked your consent to their processing and there is no other legal basis for their processing.

Right to restriction of processing: Under certain conditions, you have the right to request limited processing, in which case your personal data can only be processed by us for the purposes of storage, with your consent, or for the establishment, exercise, or defense of legal claims, for the protection of the rights of third parties, or for important reasons of public interest.

Right to data portability: If technically feasible, you have the right to request that we transmit your personal data to another data controller.

Right to data portability: If technically feasible, you have the right to request that we transmit your personal data to another data controller.

Right to object: You always have the right to object, without stating a reason and free of charge, to the use of your personal data for direct marketing purposes. You can unsubscribe from newsletters addressed to you at any time by activating the link provided for this purpose in each email or advertisement, or by sending us a request to that effect at privacy@wequity.app.

Right to withdraw your consent: If the processing of your personal data is solely based on your consent, you have the right to withdraw it at any time. It should be noted that the withdrawal of your consent does not affect the lawfulness of the processing carried out prior to such withdrawal or processing based on a legal basis other than consent.

Right to lodge a complaint with the supervisory authority: If you believe that your rights regarding the processing to which you are subject are not being respected by us, you can lodge a complaint at the address privacy@wequity.app, or if you consider that no satisfactory response is given, to the competent Data Protection Authority.

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Linked websites

We are not responsible for the privacy policies and practices of other websites, even if you accessed a third-party website using links on our website. We recommend that you review the policy of each website you visit and communicate with the owner or operator of that website if you have any concerns or questions.

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Changes to this policy

This agreement shall be governed by and construed in accordance with Belgian law. Any legal action or proceeding arising out of or relating to this agreement shall be brought exclusively before the competent French-speaking courts of Brussels.